Accounting Information System in Disk4U

Question: Discuss about theAccounting Information System in Disk4U. Answer: Introduction: Within the study the details of the development activities that are relate to implementing accounting information system has been assessed in the context of the organization called Disk4U. The accounting information system is responsible for facilitating and providing accuracy in the financial related works. The AIS is involved numerous areas of programming that do the undertaking of individual segments of association and give a complete report and answer for the business (Lipi, Rama and Agaraj 2015). Bookkeeping data framework is a structure that an association uses for gathering, storing, processing, retrieving and reporting information associated to financial processes. Organizational Background: The organization is situated at Sydney. Disk4U sells the CDs and records. The products of Disk4U is mostly access bale to the consumer form their four outlets. The business directs its business through offering the items physically. The association's present goal is to fuse a bookkeeping data framework for upgrading the regions of business accounting and repotting. Business Process of Disk4U: Business to consumer and business to business are the two methods that the organization considers while conducting business. While the products are sold physically then the business follows business to consumer. On the other hand, while the business is conducted through channels like E-bay the organization follows business to business. The association comprises of four outlets. The CDs are straightforwardly sold to the buyer through these outlets. The customer goes to the outlet of the association for buying the CDs physically. The solicitations for every buy are produced at the season of procurement. For that the shoppers demands for items by sending letters to the association with the contact data. The installment is done through the exchanging cash through installment site like PayPal. At the point when the exchange is confirmed the item is exchanged to the buyer area from the store. Online channel such as e-bay is another source for consumer to buy the products of Disk4U. This st rategy of the organization has enabled them to promote their products on popular sites and sell products to the person who stay at a long distance from the outlets, may be in a different state. Consumer name, dates, product name, discounts, purchase amount and contact information are the information that is presented in the invoices that each consumer get after individual purchase. The consumers can also follow another method for buying products that is electronic mail. Regarding these virtual purchasing activities the consumer get the product delivered at their dosed location if the delivery area is available. The charges of the home delivery depend on the channels. If the consumer buys the product through electronic mail then for home delivery at least $200 worth of products has to be purchased. After the buy is effective there are two choices for conveying the item one is customer takes the item to home or home conveyance. As far as immediate buy, the shopper needs to visit the outlets. The buyer may demand to convey the item to the craved area however for that additional sum is require paying by the client. An official records all the data of buys. The assembled data is utilized by the administration of the association for deciding. As the information is gathered and inspected physically there is a decent risk that the current information is defiled or not effective. Developing Business Requirements: Storing records: Strong the records of the transaction made at every type of purchase. as sales records, bank information, receipts, past tax and loan statements are the crucial information that needs to be input in the database. The comports will be used for storing the data by the lower level employees (Luca, Taylor and Prigmore 2014). All the authorized employees must know the use of the application so that the data access can be done efficiently. The information that does not should be put away promptly are likewise fused in the rundown of the data. The information will be put away in a database which will hold the information in a safe area. This will take out the shot of losing information if the PC gets abandoned (Stair and Reynolds 2013). Inventory technique: It is key for Disk4U to number the physical stock. The estimation of stock is considered as an asset for any retailer. On this preferred standpoint the record of the affiliation will depend on. The business data can similarly be insisted through the information of the stock. Despite that, the affiliation can choose the value to markdown as a hardship from theft or damage (Randell et al. 2014). As the cycle checking is strong and suitable the affiliation will coordinate the numbering of stock through this method. The checking system ought to be coordinated in predictable reason. Invoices: It is essential for every business to know the sales. The invoices are the key for delivering the key idea to Disk4U. Hence the data of the buy must be put away and inspected appropriately. The solicitations require to comprise of all the data through which the complete situation of the buy can be caught on (Onaolapo and Odetayo 2012). Accounting expertise: The official with the right learning and ability must be available in the association for overseeing bookkeeping. The matter of Disk4U must have a worker who has significant learning about the items. The incidental bookkeeping necessities can be fulfilled by designating somebody who has foundation in account (Stair and Reynolds 2013). Determining System Requirements: Functional Requirements: Reporting requirements: All the staff of Disk4U will be communicated by the management regarding the work processes through the system. The system should be capable of capturing all the activities done at the time of conversation. Taken for instance, if an item is sold in the outlet then the framework must have the learning of the distribution center from which the item joined the complete data of the purchaser (Ismail and King 2014). This data is exchanged to the approved individuals from the association. The procedure permits the administration checking and following the advancement. Accounting records: The management of Disk4U should get the accurate data in real-time so that effective decision can be made (Rouhani, Ghazanfari and Jafari 2012). It is vital for bookkeeping data framework to have the capacity to store and track the bookkeeping records. Notwithstanding that, the framework must be fit for distinguishing the issues in the bookkeeping records, for example, absent or deficient information. Control, Audit and Reporting: Meeting the regulatory and legal needs of the system is crucial for Disk4U. As catching and putting away the exchanges and ensuring that the gathered information is precise are a fundamental part of the bookkeeping data framework, the framework must be adaptable to handle a few exchanges in the meantime (Azad and Faraj 2013). Non-Functional Requirements: Performance: The reaction time of the framework to give the data of the deal to the administration and the giving the continuous stock data are considered as the most required elements of the framework (Sousa and Oz 2014). Reliability: The system must be capable of offering the accurate and compete data to every personnel all the time ((Rouhani, Ghazanfari and Jafari 2012). Security: Information is the base of any organization. Securing the information from all kind of threats is essential for the system (Sousa and Oz 2014). Software Selection: Disk4U does not include any accounting information currently so the organization has to carry out a complete investigation on the business processes so that all the areas of the organization can be incorporated in the business mostly financial. The framework must be versatile to alter with the business prerequisites and sufficiently productive to give stream of ongoing data (Hall 2012). The primary issue that Disk4U needs to explain through executing bookkeeping data framework is the precise data gathering. It is on account of, without social occasion the exact data, the reports that can have better effect on basic leadership can't be created. The second issue is identified with interfacing the framework with the procedures of the administration and the way toward offering items (Soltani, Nayebzadeh and Moeinaddin 2014). The framework ought to give the right data to the perfect individual. Every one of the information identified with the procedures of the matter of Disk4U must be accessible to the administration continuously so that compelling basic leadership should be possible. The stream of the data in each part of the business will be continuously. In the above section of the study the processes that needs to be incorporated within the system has been discussed. The utilization of the bookkeeping data framework will mechanize the sorting the exchange related data to the database. In addition, producing the reports will likewise be automated (Collier 2015). For making the information and data more secure the database of the organization is connected to warehouse (Hall 2012). Considering the sum, that Disk4U has settled for spending for the usage of the AIS or bookkeeping data framework the best decision for the association is cloud based framework. It won't just fulfill with the dispensed capita a dditionally headquarter, stockroom and outlets will be associated legitimately (Dumais et al. 2016). Vendor Selection: If the financial status of the organization is considered then the XERO, MYOB and NetSuite are the best option for Disk4U. Among the above three XERO can be most effective as it can provide the required solution to Disk4U by making the system within budget (Smith 2015). Conclusion: From the study it is being concluded that Disk4U is facing extensive increase in their business and are currently facing several issues in managing the financial activities. The business procedure of Disk4U helped with comprehension the workplace of the association and also the information stream. Through the advancement of the business necessities, the reasonable thought of the elements that should have been fused with the framework has. The XERO can give the best framework related arrangements. Bibliography: Azad, B. and Faraj, S., 2013. 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